Privacy Policy

1. Purpose

The purpose of this Policy is to ensure that information contained in RHSA bravery award nomination forms and supporting document relating a bravery recognition is covered by the RHSA Bravery Awards Nominations Privacy Policy detailed below:

2. Scope

This Privacy applies to all award nominators and nominees.

3. RHSA Bravery Award Nominations Privacy Policy

a) Purpose

The Royal Humane Society of Australasia (RHSA) is committed to protecting the privacy and personal information of individuals involved in the nomination and assessment of bravery awards. This policy explains how personal information provided in bravery award nomination forms is collected, used, stored and disclosed.

b) Collection of Personal Information

RHSA may collect personal information as part of the bravery award nomination process, including but not limited to:

  • Names and contact details of nominees and nominators

  • Details relating to the act of bravery

  • Supporting statements, testimonials or evidence

  • Any other information provided to support the nomination

Personal information is collected solely for purposes related to the administration, assessment and recognition of Bravery Awards.

c) Confidentiality and Use of Information

All personal details contained within a Bravery Award nomination form will be treated as confidential. RHSA will take reasonable steps to ensure that personal information is protected from misuse, interference, loss, unauthorised access, modification or disclosure.

Information provided will be accessed only by individuals authorised by RHSA and involved in the nomination assessment, governance, or award administration processes.

RHSA handles personal information in accordance with applicable Australian privacy laws, including the Privacy Act 1988 (Cth) and the Australian Privacy Principles, where applicable.

d) Use of Information for Recognition and Promotion

By submitting a Bravery Award nomination, nominators acknowledge and consent to RHSA using information contained in the nomination for the purpose of:

  • Recognising eligible award recipients

  • Promoting RHSA Bravery Awards

  • Publicly acknowledging acts of bravery

This may include publication or use of the nominee’s name, citation text, photographs or relevant details across various media, including but not limited to:

  • RHSA publications and reports

  • RHSA website and social media channels

  • Media releases and promotional materials

  • Award ceremonies and public events

RHSA will take reasonable care to ensure that any public use of information is respectful, accurate, and consistent with the purpose of recognising bravery.

e) Consent

By completing and submitting a Bravery Award nomination form, nominators confirm that:

  • The information provided is accurate to the best of their knowledge

  • They have authority to provide the information included in the nomination

  • They consent to RHSA collecting, storing, using and disclosing the information in accordance with this Privacy Policy

Where practicable, RHSA expects nominators to inform nominees that their personal information has been submitted for consideration.

f) Access and Enquiries

Individuals may request access to their personal information held by RHSA or make a privacy-related enquiry by contacting RHSA through its official communication channels.

RHSA reserves the right to update this Privacy Policy from time to time to reflect changes in legal requirements or operational practices.

4. Review and Updates

This policy shall be reviewed at every two years or as needed to ensure compliance with legal and operational requirements.

5. Related Document/s

  • RHSA Award Nomination Form